Notice to Bidders
Sealed Bids will be received by the Association of Educational Purchasing Agencies (AEPA) on behalf of its Member Agencies including Montana Cooperative Services (MCS) until:
1:30 p.m. EST, Monday, September 16, 2019
For Bids: 020-A Natural and Synthetic Surfaces for Sport Fields, Tracks, Courts, Playground and Landscaping Applications, 020-B Carpet & Resilient Flooring, 020-C Digital Resources & Instructional Materials, 020-D Facility Management Software, 020-E Lawn & Groundskeeping Equipment, Supplies & Services, 020-F Digital Display Solutions, and 020-G Vehicles – Cars, SUVs, Crossovers, Light Duty Trucks, Vans, Police and Public Safety.
All bids shall be submitted online via Public Purchase by the due date and time listed above. Note that Bidders must be able to provide their proposed products and services in up to 28 states including Montana.
AEPA/MCS bid documents can be downloaded after registering, at no cost, on Public Purchase at www.publicpurchase.com. AEPA and MCS reserve the right to reject any or all bids in whole or in part; to waive any formalities or irregularities in any bids, and to accept the bids, which in its discretion, within state law, are for the best interest of any of the AEPA Member Agencies and/or their Participating Entities. Bids will be opened and an opening record will be posted to Public Purchase. Bids will be publicly opened at 1:30 PM EST on September 16, 2019, at Oakland Schools, 2111 Pontiac Lake Road, Waterford, MI 48328.
As required by MCA Section 20-9-204 Montana Cooperative Services (MCS) maintains a publicly available master list of goods and services being provided to its members, including current items and pricing, which may be obtained through MCS by calling (406) 461-8050.
Montana Cooperative Services allows companies and others to compete with its current vendors to be included on the MCS Master List to provide either existing products or to propose the expansion of the list to include new goods and services. All applications are evaluated on a lowest responsible bidder standard as required by law. “Lowest responsible bidder” means that a contract will be awarded to “the bidder who is ‘most likely in regard to skill, ability, and integrity to do faithful, conscientious work, and promptly fulfill the contract according to its letter and spirit.’”
Applications are accepted from March 1st and 31st and from October 1st to October 31st and vendor contracts are awarded twice per year, in January and July each year. To be considered for inclusion on the Master List please contact MCS to receive a vendor application; all pricing must be firm for not less than one year after a contract is awarded, with provision for extensions. Any bidder accepted for inclusion on the Master List must enter into a formal contract with MCS within 20 days after the award of the bid; the failure to enter into the contract may result in the forfeiture of the bid award.
Montana Cooperative Services reserves the right to accept or reject any or all bids, wholly or in part, and to make awards in any manner deemed in the best interest of the cooperative and/or its members.