Notice to Bidders
Notice to Vendors
Sealed solicitations will be received by the Association of Educational Purchasing Agencies (AEPA) on behalf of its 29 State Member Agencies until:
1:30 p.m. ET, Thursday, February 24, 2022
Bid: 022.5-A Athletic Equipment & Supplies; 022.5-B Career & Technical Education; and 022.5-C Institutional Kitchen Equipment
All responses shall be submitted online via Public Purchase by the due date and time listed above. AEPA documents can be downloaded at no cost after registering on Public Purchase at www.publicpurchase.com. Note that Vendors must be able to provide their proposed products and services in up to 29 states. Solicitations will be publicly opened after 1:30 p.m. ET on Thursday, February 24, 2022, at Lakes Country Service Cooperative, 1001 E Mt. Faith, Fergus Falls, MN 56537. An opening record will be posted to AEPACOOP.org
Sealed Bids will be received by the Association of Educational Purchasing Agencies (AEPA) on behalf of its Member Agencies including Montana Cooperative Services (MCS) until:
AEPA/MCS bid documents can be downloaded after registering, at no cost, on Public Purchase at www.publicpurchase.com. AEPA and MCS reserve the right to reject any or all bids in whole or in part; to waive any formalities or irregularities in any bids, and to accept the bids, which in its discretion, within state law, are for the best interest of any of the AEPA Member Agencies and/or their Participating Entities. Bids will be opened and an opening record will be posted to Public Purchase.
As required by MCA Section 20-9-204 Montana Cooperative Services (MCS) maintains a publicly available master list of goods and services being provided to its members, including current items and pricing, which may be obtained through MCS by calling (406) 461-8050.
Montana Cooperative Services allows companies and others to compete with its current vendors to be included on the MCS Master List to provide either existing products or to propose the expansion of the list to include new goods and services. All applications are evaluated on a lowest responsible bidder standard as required by law. “Lowest responsible bidder” means that a contract will be awarded to “the bidder who is ‘most likely in regard to skill, ability, and integrity to do faithful, conscientious work, and promptly fulfill the contract according to its letter and spirit.’”
Applications are accepted from March 1st and 31st and from October 1st to October 31st and vendor contracts are awarded twice per year, in January and July each year. To be considered for inclusion on the Master List please contact MCS to receive a vendor application; all pricing must be firm for not less than one year after a contract is awarded, with provision for extensions. Any bidder accepted for inclusion on the Master List must enter into a formal contract with MCS within 20 days after the award of the bid; the failure to enter into the contract may result in the forfeiture of the bid award.
Montana Cooperative Services reserves the right to accept or reject any or all bids, wholly or in part, and to make awards in any manner deemed in the best interest of the cooperative and/or its members.